Managing a project can be a challenging task, especially for beginners. Project management requires
constant improvement in your methods to increase your efficiency. Regardless of your expertise, you
can always learn new methods and techniques for more effective leadership. In this article, we will see
some strategies for managers to improve upon.
What is Project Management?
Project management is the art of management and organization of resources for the successful
completion of a project. While general management is a continuous and ongoing process that can be
improved upon, project management has a specific timeline and criteria for the successful completion of
a project. Several hard skills, which are job-specific and soft skills, such as communication, are used by
project managers to coordinate and manage a broad spectrum of activities related to the project.
Following are some of the tips for better project management.
Maintain Timeline:
One of the first steps is maintaining a proper project timeline. The timeline should be detailed,
objective, and realistic. The timeline should not contain ambiguity and should clearly define the timeline
for each specific task. The timeline should also be available for all your team members, and each
member should make their timeline for their particular jobs. You can use time and billing software for architects for this purpose.
Have Specific Goals:
Your project goals should be clear, along with all the milestones. To be a good project manager, you
should always have a clear vision, end goal, and all the milestones you must cover to reach there.
Be a Leader Instead of a Manager:
While a manager leads with authority, a leader leads with charisma. It would be best if you adopted
leadership abilities to inspire your subordinates. As a team leader, you should be empathic to your team
members and always show compassion. This will, in turn, bring synergy to your team.
Deploy Project Management Tools:
You can make your work efficient by deploying a wide range of project management tools available in
the market. They allow you to work effectively by project monitoring, document management, and
keeping all the deadlines in check. They also provide a seamless mode of data sharing and
communication for all team members.
Communicate With Team Members:
A good project manager always keeps the flow of communication with team members open in both
directions. It would be best if you stayed in touch with all the team members openly and regularly
regarding the project. They should be encouraged to communicate with you frankly regarding project
details and problems to address the issues efficiently.
Delegate Tasks:
No person can handle all the tasks alone. You have to delegate most of the project-related functions to
focus better on general management. You should also trust your team entirely with their duties. The
novice project managers often started to micromanage certain aspects of projects. This can lead to
disruption of teamwork and undermining your team’s authority, which can affect their morale and
motivation level. Again, the use of contact and project management software, such as BQE CORE, can
help in this regard.
Make Backup Plans:
Always make alternate plans to complete the foundations of your projects and handle potential
problems and issues that may arise over time. It will not only overcome most of the problems but will
also assure your team and stakeholders that you are thoroughly prepared.
Maintain Motivation:
A project manager should also keep the team’s motivation levels in check. The units should be
motivated enough to deliver correctly. Low motivation levels can cause a lack of efficiency and increased
negligence from your team.
Regular Interaction with Stakeholders:
The stakeholders should regularly consult and brief regarding evolving aspects of projects and ground
realities. They should be allowed to give step-by-step approvals and suggestions so the project can
better serve their needs. If stakeholders are confident in your ability and work, they will be easier to
work with.
A Final Word
Project managers should always plan ahead of their teams. They should possess complete knowledge of
the project along with relevant management skills. The project managers should keep their staff
motivated and empathize with them. In this way, a project manager can complete the project.